NEXTGEN2 NOW COMES WITH EDITOR NOTES
The development team at Masterspec have added a new Notes functionality to the NextGen2 operating system. Now internal specification notes can be authored and added to any section at clause level.
For anyone working in the document these new Notes can be used as a reminder of work still to be done, product decisions to be made, even where you are up to. This can all be added as a clause Note but the Note will not print in the final specification document.
Another added feature of the new Notes system is that in the case of an Office Master, you can save the Note to the Office Master which then acts as a Practice Note. That Note will always be attached when the master is downloaded, meaning each new specification generated from this Master contains Notes with practice information at clause level for the end-specifier to read. The new Notes can include practice wide information, such as practical instruction, practice standards, content etc - anything you want your practice users to see as a practice guide to completing the section clause.
Please note that if you want to enable the Note functionality on a project you have already started simply open the specification, press Ctrl + F5 simultaneously. You should now see an additional icon in the function bar, a yellow circle enclosing the information icon. Any new specification you start will automatically include the new Notes functionality.
ADDING A NOTE TO YOUR SPECIFICATION
1. With your specification open and in Edit mode, select and highlight the clause you want to add a note to...
2. Then click the new Notes icon on the toolbar. The Note text panel will appear at the bottom of the clause.
3. Add any free text details you may wish to - deadlines, still to do’s, notes on style and content - anything you write will be added and automatically saved to that clause for you or other users to read during the specification process. Please note by default the Note fields will not print and therefore your internal notes are never printed on a specification that could be supplied to parties outside of your practice including other consultants, clients etc….
4. To turn the Notes on or off at any time (to give you a better idea of how the specification will print) select the Notes icon on the main Tools bar.